Hosting a 4v4 beach volleyball tournament can be a fun and rewarding way to engage young athletes, bring the community together, and showcase the sport. Here’s a guide based on a tried-and-true model to help you organize your event efficiently and effectively.

1. Plan Your Event Schedule

To maximize participation, host your tournaments once per quarter. Be mindful of conflicting major indoor events like season openers, Tour of Texas, or National Qualifiers. Careful scheduling ensures your tournament won’t compete with these popular events and helps attract more teams.

2. Set the Right Cost and Team Structure

The cost for a team entry typically ranges from $150 to $180, which can be split among four to six players. Teams are allowed up to 8 players on their roster to offer flexibility. This pricing keeps the event accessible while covering expenses.

3. Structure Your Tournament Format

Guarantee each team plenty of playtime to make the experience worthwhile:

  • Teams play 3-4 pool play games in pools of 4-5 teams.
  • Every team is guaranteed at least one bracket game, ensuring a competitive experience for all.
4. Cater to Age Divisions

Focus primarily on younger age groups to encourage youth development in the sport. Offer divisions such as:

  • 12U and 14U
  • Occasionally combine into 12-14U and 15U+ to accommodate different participation levels.
5. Staffing and Management

To keep costs low, it’s common for the event organizer to handle most of the management duties. When hiring coaches to assist, plan for a tiered payment system:

  • Tier 1 Coach: $150 per event
  • Tier 2 Coach: $200 per event

This ensures professional oversight while staying within budget.

6. Promote Your Event and Beach Program

Marketing is crucial for a successful tournament. Use these strategies to spread the word:

  • Post on your social media channels regularly.
  • Advertise on platforms like Volleyball Life
  • Send announcements in newsletters and through indoor club affiliates.
  • Additionally, create an inviting atmosphere for parents and spectators. Consider placing a “Join Our Club” flyer at the venue to encourage sign-ups and ongoing engagement with your programs.
7. Engage With the Community

Parents often reach out with questions or feedback during or after events. Take advantage of these opportunities to build relationships and grow your club. Making small improvements, like having printed flyers at the event, can help drive recruitment and enhance visibility.

With thoughtful planning, clear communication, and a focus on providing value to participants, hosting a 4v4 beach tournament can be a seamless and rewarding experience. Follow these tips to create a memorable event that keeps players and families coming back for more!

View additional education on running a beach volleyball club.

This article is a collaboration with MADsand (Plano, TX), a member of the Junior Volleyball Association, an organization committed to enhancing the junior volleyball experience for club directors, coaches, players, and fans.