Junior Volleyball Club Directors wear many hats since many of you have a full-time job on top of running a volleyball club. Add a facility and 20+ club teams to the mix and a Club Director’s plate gets full quickly.
In order to break down a Club Director’s responsibilities based on the indoor girls volleyball season, we’ve laid out the calendar year, starting with July, since that is the first month after the respective National Championships. This calendar is intended to help all the ambitious club directors out there who spend countless hours communicating with their coaches, on the phone with parents, and in the gym where they get to share their love for the game.
July
Close out the season
Host and promote summer camps
Strategic planning session with club leadership
Finalize fall club programs and clinics: Dates, facilities, pricing, marketing, # of teams, club dues
Plan Hosted tournaments: Determine dates, facilities, pricing, promotion, etc.
Develop plan for coaches’ development
Finalize budget for next club season
Decide on insurance/sanction (USAV, AAU, JVA, other)
Review club policies and procedures
Host tryouts (certain areas of the country)
View the July Checklist with Resources Here
August
Summer Camp Management
Fall tryout planning: Book facility, staffing, promotion, insurance, tryout plans
Estimate uniform needs and secure uniform vendor
Secure Spirit Wear Vendor
Interview coaches and finalize club staff
Complete hosted tournament planning and begin promotion
Complete club planning and begin promotion
Begin to pull together tournament and league information
Secure insurance for fall programs
View the August Checklist with Resources Here
September
Apply for JVA Club and Tournament insurance
Pre-order uniforms (be sure to include JVA logo)
Develop tournament schedule for club teams
Club program promotion
Plan for coaches’ meetings, clinics, trainings, etc.
Begin travel and housing planning
Plan fundraising for club season
View the September Checklist with Resources Here
October/November
Continue club program promotion
Host informational meetings
Hold fall tryouts, team selection/assignment
Purchase insurance and collect player forms
Complete background screenings for club staff
Membership registration for directors, coaches and athletes for national affiliates (USAV, AAU, and/or JVA)
Finalize team tournament schedules
Register for tournaments
Enter player and coach USAV/AAU codes into AES or TM2Sign
Schedule practices and team trainings
Plan referee/scorekeeper training
View the October/November Checklist with Resources Here
December
Attend AVCA Convention and JVA Annual Meeting
Outfit teams
Hold parent meetings, team meetings and team building
Hold ref/scorekeeper training
Complete tournament entries
Hold a coaches clinic for your coaches
View the December Checklist with Resources Here.
January through April
Observe team practices
Share team results from tournaments
Promote club spirit wear for sale
Finalize travel and housing arrangements for remaining tournaments
Assist older athletes with the recruiting process
Update rosters on AES and TM2Sign
Plan summer camps
Plan beach programs
May/June
Apply for camp and beach program insurance
Plan for Summer Tryouts
Beach Program Tryouts and Training
Survey your club parents, athletes and coaches
Recruit, retain and hire coaches
Review and draft the budget for next season
Plan your teams’ competition schedules
Prep for and Attend End of Season Championships
View the May/June Checklist with Resources Here
For more resources to help you run your club programs and manage all of your Club Director tasks, click here. JVA is an organization that serves the junior volleyball club directors and coaches, and it is our goal to help your club succeed! Reach out to us with questions at members@jvavolleyball.org.
