Reaching the 30-team mark is a significant milestone for any volleyball club. At this stage, you’re entering a level where the advantages of scale begin to create meaningful opportunities for both your athletes and your organization.
With a larger membership base, you can expand the services you offer. This may include enhanced college recruiting support for your older athletes, more comprehensive coach education, and improved administrative resources. Your club’s size also strengthens your negotiating position with apparel and equipment partners, potentially leading to discounts, sponsorships, or complimentary coach apparel.
Operationally, many clubs at this level are able to invest in a full-time office manager or administrative staff member. This not only improves day-to-day efficiency but also elevates the experience for families through more responsive communication and customer service.
By this point, your club has likely established a strong reputation within your volleyball community. Consistent branding, a professional website, and an active social media presence should reinforce your club’s identity and help attract new athletes while retaining current families.
For the purposes of this discussion, we’ll also assume your club has transitioned beyond renting school gym space and is operating out of a dedicated training facility under a year-round lease. While this represents a greater financial commitment, it also provides increased scheduling flexibility, more consistent programming opportunities, and greater control over the overall club experience.
30-Team Club Annual Overhead Expenses
| Category | Annual Expense |
| Salaries & Wages | $100,000.00 |
| Office Supplies | $ 5,000.00 |
| Volleyball Supplies | $ 3,500.00 |
| Facility rental | $ 98,000.00 |
| Professional fees | $ 4,000.00 |
| Website | $ 3,000.00 |
| Credit card fees | $ 6,000.00 |
| Taxes | $ 9,000.00 |
| Insurance | $ 12,000.00 |
| Travel, meals & entertainment | $ 2,400.00 |
| Interest expense | $ 3,000.00 |
| Advertising | $ 2,400.00 |
| Repair and maintenance | $ 4,800.00 |
| Utilities | $ 9,000.00 |
| Utilities $ 9,000.00 Depreciation expense | $ 10,000.00 |
| Miscellaneous | $ 1,800.00 |
| Total Overhead Expenses | $273,900.00 |
In our hypothetical 30-team club, annual overhead expenses total approximately $273,900. One of the biggest changes clubs experience at this stage is the transition from practicing in rented school gyms to operating out of a dedicated, year-round training facility. While this typically results in a significant increase in facility costs, it also creates new revenue opportunities.
Having consistent access to your own facility allows you to maximize its use beyond team practices. Camps, clinics, academies, private lessons, strength and performance training, and even small tournaments can all generate additional income while providing greater value to your athletes and families. A dedicated facility also gives you more control over scheduling, programming, and the overall club experience.
As organizations grow, communication becomes increasingly important. Many clubs at this level implement a parent representative program, with each team selecting a parent liaison who serves as the primary point of communication between the coaching staff and team families. Parent representatives help coordinate travel details, communicate schedules and team activities, answer routine questions, and reinforce club policies. While these volunteers typically serve without compensation, many teams choose to recognize their efforts with a small gift or contribution at the end of the season.
Understanding your overhead is critical because these fixed operating expenses must be covered before your club generates a profit. Every dollar of gross profit from team fees, camps, clinics, lessons, tournaments, and other revenue streams first goes toward paying these operating costs.
The next step is to build a financial model that clearly outlines where your revenue comes from and what it costs to generate it. By creating a spreadsheet that details each team’s revenue alongside its direct operating expenses, you’ll gain a much clearer picture of your club’s financial performance, identify your most profitable programs, and make more informed decisions about future growth.
| Age Group | Level | Total PF per Team | Coaches Pay | Uniforms | Coaches Gear | Recruiting |
| 18 | Elite (open) | $26,550.00 | $8,500.00 | $2,250.00 | $150.00 | $400.00 |
| 17 | Elite (open) | $26,550.00 | $8,500.00 | $2,250.00 | $150.00 | $400.00 |
| 16 | Elite (open) | $26,550.00 | $9,000.00 | $2,250.00 | $150.00 | $400.00 |
| 15 | Elite (open) | $26,550.00 | $7,000.00 | $2,250.00 | $150.00 | $400.00 |
| 14 | Elite (open) | $24,150.00 | $6,500.00 | $2,250.00 | $150.00 | |
| 13 | Elite (open) | $19,750.00 | $6,500.00 | $2,250.00 | $150.00 | |
| 12 | Elite (open) | $16,500.00 | $6,500.00 | $2,250.00 | $150.00 | |
| 11 | Elite (open) | $10,100.00 | $6,500.00 | $2,250.00 | $150.00 | |
| 18 | National | $26,550.00 | $6,000.00 | $2,250.00 | $150.00 | $400.00 |
| 17 | National | $26,550.00 | $6,000.00 | $2,250.00 | $150.00 | $400.00 |
| 16 | National | $26,550.00 | $5,000.00 | $2,250.00 | $150.00 | $400.00 |
| 16 | American | $26,550.00 | $5,000.00 | $2,250.00 | $150.00 | |
| 15 | National | $26,550.00 | $4,500.00 | $2,250.00 | $150.00 | $400.00 |
| 15 | American | $26,550.00 | $4,500.00 | $2,250.00 | $150.00 | |
| 14 | National | $24,150.00 | $5,000.00 | $2,250.00 | $150.00 | |
| 14 | American | $24,150.00 | $5,000.00 | $2,250.00 | $150.00 | |
| 13 | National | $19,750.00 | $2,750.00 | $2,250.00 | $150.00 | |
| 13 | American | $19,750.00 | $2,750.00 | $2,250.00 | $150.00 | |
| 12 | National | $16,550.00 | $4,000.00 | $2,250.00 | $150.00 |
| 11 | National | $10,100.00 | $4,000.00 | $2,250.00 | $150.00 | |
| 15 | Regional | $14,346.00 | $2,200.00 | $ 900.00 | $100.00 | |
| 14 | Regional | $11,700.00 | $2,200.00 | $ 900.00 | $100.00 | |
| 13 | Regional | $11,025.00 | $2,200.00 | $ 900.00 | $100.00 | |
| 12 | Regional | $ 9,675.00 | $2,200.00 | $ 900.00 | $100.00 | |
| 11 | Regional | $ 7,668.00 | $2,000.00 | $ 900.00 | $100.00 | |
| 10 | Regional Red | $ 5,400.00 | $4,000.00 | $ 900.00 | $100.00 | |
| 10 | Regional | $ 5,400.00 | $2,000.00 | $ 900.00 | $100.00 | |
| 14 | Spring Reg | $ 4,000.00 | $1,000.00 | $ 800.00 | $ 50.00 | |
| 12 | Spring Reg | $ 3,600.00 | $1,000.00 | $ 800.00 | $ 50.00 | |
| 10 | Spring Reg | $ 2,400.00 | $1,000.00 | $ 800.00 | $ 50.00 | |
| Total | $525,714.00 | $132,300.00 | $53,700.00 | $3,850.00 | $3,200.00 | |
| Gross Profit | $332,664.00 |
There are three more revenue opportunities that you club can take advantage of: lessons, camps and youth leagues.
Lesson Income Statement
If you promote lessons, you can generate lesson revenue equal to about 8% of your overall participation fees. Since our club fees are $525,714.00 we estimate that we can generate $40,000.00 in lesson revenue.
| Lesson Revenue | $40,000 | |
| Coaching Expense | $25,000.00 | |
| Court Rental | $3,000.00 | |
| Total Expenses | $28,000.00 | |
| Profit | $12,000.00 |
Camp Income Statement
We are able to make 50% profit on well-run skill camps.
| Skill Camp Revenue | $30,000.00 | |
| T-shirts | $ 1,500.00 | |
| Court Rental | $ 2,000.00 | |
| Total Expenses | $18,500.00 | |
| Profit | $11,500.00 |
Youth Leagues
Youth leagues can be run year round but, for our purposes, we will assume that we run one league in the fall for kids ages 8 – 14. Athletes train two evenings a week and play games on Saturdays for six weeks at a cost of $200.00 per athlete.
| Youth League Revenue | $20,000.00 | |
| Coaching Expenses | $10,000.00 | |
| T-shirts | $ 500.00 | |
| Corurt Rental | $ 1,500.00 | |
| Total Expenses | $12,000.00 | |
| Proft | $ 8,000.00 |
Summary
Now let’s pull together our four revenue activities: club, lessons, camps and leagues, and evaluate how our club did financially.
| Gross Profit | |
| Club | $336,514.00 |
| Lessons | $ 12,000.00 |
| Camps | $ 18,000.00 |
| Leagues | $ 8,000.00 |
| Gross Profit | $374,514.00 |
| Overhead expense | $273,900.00 |
| Club Net Profit | $100,614.00 |
Serving as a volleyball club director is both challenging and rewarding. The responsibilities are significant, and there are times when the demands of managing people, finances, facilities, and competition can feel overwhelming. Yet few careers offer the opportunity to make such a lasting impact on so many lives.
A well-run volleyball club creates value for everyone involved. Athletes develop confidence, character, and lifelong skills. Families become part of a supportive community. Coaches grow as educators and leaders. Local communities benefit from healthy youth programming and positive role models. And for the club director, there is the satisfaction of building an organization that shapes young people while creating opportunities for others to succeed.
Running a successful club requires thoughtful planning, sound financial management, and a commitment to continuous improvement. While the work is demanding, the opportunity to build a thriving organization that positively impacts athletes, families, coaches, and your community makes it one of the most fulfilling careers in youth sports.
View more business resources for volleyball Club Directors.
About the Author
The author, Tim Kuzma, is an entrepreneur and registered Certified Financial Planner. He is a graduate of The University of Michigan, where he played basketball, and is, also, a part owner of The Munciana Volleyball Club.
Revised 7.7.2026
