One of the most common recruiting mistakes athletes make is sharing too much schedule information with college coaches. While enthusiasm is appreciated, cluttered emails can make it harder—not easier—for coaches to evaluate and follow you.

The goal is simple: give coaches what they need to know, when they need to know it. Below are the most effective ways to share your club schedule clearly and professionally.

1. Share Your Tournament List (The Big Picture)

Start with your overall tournament schedule for the season. This helps college coaches quickly determine which events align with their recruiting calendar.

Include:

  • Tournament name
  • City and state

That’s it. No dates, pool play details, or match times at this stage. Coaches mainly want to know where you’ll be.

2. Share Your Practice Schedule (Optional but Helpful)

If a college coach is recruiting locally—or traveling early—sharing your practice schedule can be valuable.

Why it helps:

  • Allows coaches to potentially observe a practice
  • Shows how often and how consistently you train

Keep it simple: days of the week, general time window, and facility name if relevant.

3. Share Your Weekend Match Schedule the Right Way

Once tournament schedules are released, avoid copying and pasting match times into emails.

Instead:

  • Share the AES or tournament schedule link
  • Include the facility name if multiple locations are used

Most college coaches use platforms like University Athlete and can quickly access match details themselves.

4. Share Showcase Information (If Applicable)

You are not required to attend showcases, but if you do:

  • Let coaches know which showcase you’re attending
  • Follow up afterward to thank coaches who watched you and provided feedback

This small step demonstrates professionalism and communication skills.

Clear, concise communication shows maturity and respect for a college coach’s time. Less information—shared at the right moments—often has a bigger impact than long, detailed emails.

View sample slides for a recruiting meeting hosted by your club early in the season.

About the Author

Lynnette Summins is the Recruiting Coordinator at Club Fusion, a JVA member club location in Batavia, IL.
She is a Munciana Volleyball Club Alum (1993-2001), Georgia Tech Alum (2001-2004), Former college coach for D1 and D3 levels for 10 years (2007-2016), and Recruiting Coordinator for Club Fusion since 2023.